Complete Owner's Manual
A comprehensive guide on how each section works, why it's essential for your growth, and the unique BiasharaDG advantages.
1. Executive Dashboard
How to Use:
Open this page first thing every morning. View live counters of sales, total orders, and net profit. Use the date filters to compare performance across days, weeks, or months.
Why It's Essential:
Eliminate blind spots. You no longer need to be physically at the shop to know if business is good. It gives you raw, un-falsifiable data to make big management decisions.
Zero Errors. Counter Speed.
Turn any device into a world-class checkout. Scanning, automated change calculation, and instant digital receipts keep customers moving.
New: Create Invoices directly from the POS for corporate clients.
Quick Scan
Instant Receipts
ORDER TOTAL
KES 2,450.00
M-PESA CONFIRMED
Ref: QRT78923LL
KES 4,500.00
Settled in Real-Time
2. M-Pesa Native Integration
How to Use:
During checkout, select 'M-Pesa'. Enter the customer's phone number. An **STK Push** is sent automatically. The system waits for Safaricom's confirmation before printing the receipt.
Why It's Essential:
No more fake SMS scams. Your cashiers don't have to verify messages; the system does it for them. It also simplifies reconciliation—every M-Pesa cent in your tilt is pre-matched to a sale.
4. Invoicing & Professional Quotes
How to Use:
Select 'New Quote' for potential clients. Once approved, click 'Convert to Invoice'. The system generates a professional PDF with your logo, KRA PIN, and bank details automatically.
Why It's Essential:
Build trust with corporate clients. Professional paperwork gets you paid faster. It also tracks 'Credit Sales' so you never forget who owes you money.
5. Modern Inventory Control
How to Use:
Add products with opening stock. Every sale at the POS or Online store automatically deducts stock. Set threshold alerts to get SMS/Email notifications when stock is low.
Why It's Essential:
Prevent "OOS" (Out of Stock) scenarios that drive customers to competitors. It also exposes theft—if your physical count doesn't match the system, you know exactly where to look.
6. CRM & Loyalty System
How to Use:
Register customers at checkout. View their lifetime value (how much they've spent in total). Use the credit management tool to set safe limits for "Buy Now, Pay Later" trusted clients.
Why It's Essential:
It's 10x cheaper to keep a customer than to find a new one. Knowing your VIPs allows you to offer personalized discounts that keep them coming back to your shop only.
Jane Njeri
VIP GOLD CUSTOMER
AUTO-SOURCING ACTIVE
Lowest Price Found:
Supplier A: KES 90/unit
Supplier B: KES 82/unit (Recommended)
7. Supplier Management
How to Use:
Maintain a directory of your wholesalers. Record purchase prices. Use the 'Sourcing' dashboard to see which supplier offers the best margins for your most popular items.
Why It's Essential:
Profit isn't just made in sales; it's made in buying. Negotiate better deals by showing suppliers exactly how much volume you move through them consistently.
8. Tax & KRA Compliance
How to Use:
Set VAT rates for your products. At the end of the month, go to the Tax section and export your 'Purchase & Sales' journals in a format ready for iTax upload.
E-TIMS Readiness:
BiasharaDG is designed to align with modern Kenyan digital tax requirements, ensuring your business stays compliant without needing an expensive accountant full-time.
TAX READY
VAT Returns generated for
Dec 2025 - Jan 2026
9. Reports & Deep Analytics
P&L Statements
Real-time Profit and Loss. See your gross vs net profit after all expenses are deducted.
Inventory Turnover
Identify "Slow Movers". Don't let your capital sit on shelves in products that don't sell.
Staff Leaderboards
Who is your best seller? Track performance by staff member to reward top talent.
10. HR & Staff Management
How to Use:
Create accounts for managers and cashiers. Set strict permissions (e.g., cashiers cannot delete sales or change prices). Monitor clock-in/out times to ensure punctuality.
Why It's Essential:
Delegate without fear. With BiasharaDG, you give your team the tools to run the shop while you keep the keys to the critical data and financial controls.
3. Online Sales & E-Commerce
Professional storefront connected to your real-time inventory.
Automated Fulfillment
Online orders trigger rider alerts immediately. No manual entry required.
INCOMING ORDER
Brian K. (Nairobi)
Paid via M-Pesa
You've seen the power. Now own the tech.
Every second without BiasharaDG is a second of lost data and lost profit.